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Tenancy Documents

Tenancy Documents

Once the terms of the tenancy have been agreed, we will prepare the tenancy documentation.

You need to sign a Tenancy Agreement to record all the terms and conditions of the tenancy. The law says that all agreements must be in writing, and be signed by all parties.

The reason for this is to make sure that both parties agree about what will happen in the tenancy and so that if there is any misunderstanding or disagreement then the tenancy agreement is there to clarify things.

You will be asked to sign two copies of the tenancy agreement – one for you and one for us – a Bond Lodgement form for the lodgement of your Bond with the Bond Centre, and if you have a fixed-term tenancy, a form which explains this type of tenancy a little further.

With the exception of children in a family group, we require the names of all residents over 18 years of age to be named as legal tenants on the Tenancy Agreement.

To secure the tenancy, as so we can let other Applicants know that the property is no longer available, you will be asked to pay the Rent, Bond and Letting Fee amounts when you sign the Tenancy Agreements. This needs to be paid in clear funds: either by cash, bank cheque, or bank transfer into our Trust Account.

Examples of:

Tenancy Agreement

Fixed-term Tenancy

Changing Tenants

Changes can be made to the people named on a tenancy agreement if someone needs to shift house, but any changes must be agreed in writing by the person moving out, the people remaining, the person moving in, and by us. We do not have to agree to the change, and while finding someone new is up to you, we have the right to approve any new tenant.

To get our approval, we need to be advised in writing. We would then need to meet the new flatmate, have them complete a tenancy Application form, take copies of the necessary identification, sight a reference, and witness their signature on the Tenancy Agreement are essentially the same things that were done for the original tenants at the beginning of the tenancy.

The change will apply not only to the Tenancy Agreement, but also to the Tenancy Bond.

Forms necessary to complete Change of Tenant:
Accommodation Centre Change of Tenant
Department of Building and Housing Change of Tenant

Joint and Several Liability

When there is more than one legal tenant, each tenant is jointly and severally liable for the debts of the tenancy. This is a legal term which means tenants can be held collectively or individually liable for breaches of a tenancy agreement, regardless of which tenant actually committed the breach.

The tenancy agreement contains space for a number of special conditions. This outlines the specific things which either party must do during the tenancy.

Renewing a Tenancy

If you have a fixed-term tenancy agreement, and you want to stay in the property after the end date of your current agreement, then you need to have negotiated a new tenancy agreement with us at least 21 days before the current agreement expires.